Archiving of flows and contextual archiving (archivierung)

we are proceeding with the arrangement of notes depicting the subjects talked about amid the gatherings sorted out as a feature of

the AD-ESSOR project.General Council of Aube, keeps on introducing the decisions of her GC in the

field of record management inside the electronic chronicling framework.

The need to keep up the highlights of the numerical record is interpreted

into the file of the approval report. One of the principle outcomes is the mise actualized a chronicled

that pour qualifier de motion standard resistance to an archives document.

A similar report is documented a few times at various timespans, for various reasons and in this manner for

distinctive lengths of protection: the task of an assistance is documented as a hint of a choice at any given moment T,

at that point as a piece defending costs at a minute T1. A similar honor choice, which has a place with a concede application

record or a social help application, for instance, may likewise be chronicled at once T2, alongside the other (geschäftsunterlagen)

documents in the record, as declaration, under the verifiable filing. The minute T relates to the approval of

the designation choice, the minute T1 to the planning of the cost and the minute T2 at the end of the

document or toward the finish of the DUA.

From a down to earth perspective, filing at time T and at time T1, results in the recording of unit documents in the

electronic chronicling framework , a bit in a rationale of silage (By the way, the thesaurus of Windows proposes

"chronicling" as an equivalent word for "silage"!). From a documented perspective, this "silage" rationale is reflected in the

constitution of homogeneous arrangement by real documentary typologies: singular choices, documentary proof of

costs, consultations, evidence of sending to the control of lawfulness, confirmations of enrolled mail, and so forth. From a

conciliatory perspective, these homogeneous arrangement can be portrayed as minutiers since they are approved

documents in their unique and unique shape.

In the paper environment, this training exists; it expects to guarantee that documents are not altered after approval: (unterlagen)

the records of consultations, common status records, notarial minutes, legal minutes take the stand concerning this. It

results in a formalism in the constitution and the keeping of the registers: official of the documents, continuous

numbering of the demonstrations and pages of the enroll, outline of the demonstrations contained in the enlist, and so forth. In the

electronic environment, this formalism has been supplanted by the recording when documents are approved in the

SAE, however the target continues as before: to anchor the documents.

Throughout the years and our chronicled practice, we have gone from shut fundraising, to document collection

and after that with advanced to report collection and soon information. One of the difficulties of tomorrow's archives

will be to probably reconstitute, a posteriori, because of the metadata, the entire chain, by partner the

archive with a document and by connecting the record to a fund.